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Trucking Profit & Loss Calculator

See your complete P&L statement. Enter your loads, rates, and expenses to calculate net profit, profit margin, and estimated quarterly taxes.

No signup. No account. 100% free.

Monthly Revenue

Enter your load volume and rates

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Gross Monthly Revenue$0.00/mo

Monthly Fixed Expenses

Costs that stay the same regardless of miles

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Total Fixed Expenses$0.00/mo

Monthly Variable Expenses

Costs that change with miles and activity

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Total Variable Expenses$0.00/mo

Fee-Based Expenses

Percentage-based fees calculated from gross revenue

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= $0.00/mo

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= $0.00/mo (optional)

Total Fee Expenses$0.00/mo

Why Track Your Profit & Loss

Most owner-operators know roughly what they make per load — but surprisingly few know their actual profit after all expenses. A P&L statement is the difference between guessing and knowing. It shows you exactly where your money goes every month, so you can make informed decisions about rates, expenses, and growth.

What a P&L Reveals

Your True Profit

Revenue minus every single expense — not just the big ones you remember

Expense Leaks

Small expenses add up. Seeing them all in one place reveals where to cut

Tax Preparation

Know exactly how much to set aside quarterly so tax season is stress-free

FAQ

What is a profit and loss statement for trucking?▼
A trucking P&L statement shows all your revenue from hauling loads minus all operating expenses (fuel, truck payment, insurance, maintenance, dispatch fees, etc.). The result is your net profit — the actual money your business earns after everything is paid.
What is a good profit margin for an owner-operator?▼
20-30% is a healthy target. Below 15% is a warning sign because one bad month can push you into the red. Above 30% is excellent. Track your P&L monthly and adjust rates or expenses when your margin drops.
How much should I set aside for quarterly taxes?▼
Set aside 25-30% of your net profit. Estimated tax payments are due April 15, June 15, September 15, and January 15. Use a separate savings account so you don't accidentally spend your tax money.
What are the biggest expenses for owner-operators?▼
Fuel is typically the largest (25-35% of gross). Then truck payment (15-25%), insurance (8-12%), maintenance (5-10%), and dispatch/broker fees (5-10%). These five categories usually make up 70-85% of your total expenses.

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Want Higher Revenue Per Mile?

Our dispatch team negotiates top rates and finds loads that maximize your revenue per mile — so you can cover costs and build real profit.

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